Due February 8th

1. Complete and send the Program Conditions and Agreement Form
   Complete, sign and date, then e-mail as a .PDF scan to our office.
   

2. Enter the WASEDA UNIVERSITY STUDENT APPLICATION PORTAL - OPENS ON OCTOBER 31st. (You must read the following important information and instructions BEFORE entering the Waseda portal. The Japan Study Program follows a slightly different procedure for document upload to the Waseda student application portal that may differ from those instructions found on Waseda’s website. )

   • For commonly asked questions on the portal, please refer to the sample application.

WASEDA PORTAL INSTRUCTIONS:

**Academic Year & Fall Students: The portal opens for Academic Year & Fall Students on February 1 - 8th.
***Spring Students: Wait to complete this step. The portal opens for Spring students on October 31 - November 7.

• Create a file with the following document saved as a single PDF file.
  
  - Copy of Passport (photo and signature page(s)
  
  - Student Conditions Report - (ONLY if you check Yes to the question about disabilities - physical or mental - you must submit the student condition report. For both mental and physical disabilities, you must have your caregiver complete the Student Conditions Report
  ＊ If you receive you receive accommodations from your home college and are asking for accommodations from Waseda Univeristy, you must include the notification letter from your college which outlines your accommodations.
  
  3. After saving your pdf file, please enter the portal, complete all required questions, and UPLOAD YOUR FILE when prompted. SAVE YOUR ANSWER ID NUMBER sent to you after submission.

  4. Follow the CERTIFICATE OF ELIGIBILITY - (COE) INSTRUCTIONS before answering the COE questions on the link sent to you from Waseda AFTER submission of your student portal application. You must make sure to use our COE instructions and complete this step.

  5. You do not have to submit your Study Plan or any of the documents listed below.

  6. Save your Application Submission ID number, you will need this number! We are not responsible for lost ID numbers. Please provide our office with this number/confirmation email.

Documents that Japan Study will submit for you:
Japan Study will send the following documents to Waseda on your behalf. In other words, you do NOT have to upload the following files to the portal:

• Official Transcript(s)
• Official Enrollment Verification
• Study Abroad Agreement
• ID Photo Sheet
• Academic and Course Study Plan
• Letters of Recommendation
• Defrayment of Expenses form
• Nomination Letter

Due March 8th

Complete the following documents (year, fall and spring students):

1. Contact Information

2. Housing Questionnaire

3. Health Form

To submit these documents, you can either:
• Scan or send a digital copy to japanstu@earlham.edu
• Print and mail a hard copy to the Japan Study Office.

Due August 8th

1. Transcript With Spring Grades

   Send an official transcript to the Japan Study Office
   

2. send japan study your Flight Itinerary

   E-mail your itinerary (i.e. departure and return flight, if applicable) to Japan Study at japanstu@earlham.edu
   ***Spring Students: Send your flight itinerary to us no later than March 1st (approximately 3 weeks before you depart)
   

3. Review Handbook, Travel Information and Pre-Departure Guides

   Click the link on the left to see the Handbook. Please print important pages to put in your carry-on.
   

4. Apply for your Visa

   You must complete this step after you receive your Certificate of Eligibility (COE) from Japan Study. (Mid-August for Fall and Year students, Early March for Spring students.) COE’s are sent via email. See instructions below.

What's Up With Culture?

An online cultural training resource that was developed to support and enhance a student’s ability to make successful cultural adjustments both before going overseas and upon returning home from studying abroad. The focus is generally on the concept of culture and how it impacts one’s ability to understand and function in a new and unfamiliar environment. It concentrates on the skills, attitudes, and behaviors that all study abroad students will find useful, regardless of their destination.

Omiyage Guide

This guide will help you to understand the cultural context of omiyage, the proper way of presenting one, and provide recommendations of effective gifts for your host family

Packing List

A list of suggested items to pack for your time in Japan. Several items are only applicable to select students (e.g. the Yakkan Shoumei), so disregard when appropriate. You are in the best position to determine what is necessary for you to comfortably live abroad, so please use this only as a model and make additions/omissions as necessary. 

At Home in Japan: What No One Tells You

An essential resource for students of cross-cultural communication and Japanese culture, especially those contemplating studying or living abroad in Japan. This web-based tutorial gives an orientation to Japanese culture and society by allowing you to participate in the trial-and-error learning process of newcomers to Japan.

Top 10 Do's and Don'ts of Japanese Culture

From Executive Guide to Japan: The ABCs of Japanese Culture & Business Etiquette by Jennifer Jakubowski. Jennifer is the Founder of Bridges to Japan and a Japan Study alum (1991-92).

Mobility International USA (MIUSA)

MIUSA is your resource center for disability-related questions about your international study, work, volunteer, teaching or cultural program. They help you with all the tips and strategies you need to get geared up and out the door on your next journey.

U.S. Department of State: STEP

The Smart Traveler Enrollment Program (STEP) is a free service that allows U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Enrolling allows you to receive important information from the embassy about safety conditions in Japan and will help the embassy contact you in the event of an emergency.

Absentee Voter Registration

The Federal Voting Assistance Program (FVAP) works to ensure that overseas citizens are aware of their right to vote and have the tools and resources to cast a ballot so from anywhere in the world.